Run your landscaping business from the truck or the office.
Schedule jobs, coordinate crews, send invoices, and get paid — on your phone between stops, or on the web dashboard when you're at a desk. Built for lawn, tree, and landscape owners running small crews.
- ✓14-day trial, no credit card
- ✓iOS & Android
- ✓No contracts, cancel anytime
The problem
You didn't start a landscaping business to do paperwork at 10pm.
You're good at running crews and getting the work done. Pricing from memory, chasing payments, and re-typing the same job into three places is what eats your evenings — and your margin.
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Prices quoted from memory in the driveway, then underbid
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The finished job re-typed into an invoice hours later, at a laptop
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Customers “forget” to pay a paper invoice, and nobody chases it
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Double-bookings, and a group chat where the schedule really lives
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Leads scribbled on a notepad during the busy weeks
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No straight answer to “who owes me right now?”
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Crews phoning you for the gate code that lives in your head
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One login for the whole crew, and no way to see who did what
“You run your crews from the cab. Your software should work the same way.”
See the fix →The solution
One app for estimates, crews, jobs, invoices, and getting paid.
Built for the phone first — not a desktop tool squeezed onto a small screen. Price work in the driveway, bill from the job site, and never go back to the laptop to finish the day.
Speak the job, get a priced estimate
Standing in the customer's yard, say what the job needs. Talk-to-Estimate turns your words into line items priced off your own Price List — no typing on a phone keyboard, no pricing from memory.
- Line items matched to your Price List, at your prices
- Edit every line, then email a branded estimate from the driveway
- Track it: Sent, Viewed, Accepted, Declined
- Your phone transcribes on the device — only the text reaches us, never the audio
Turn the finished job into an invoice in one tap
The crew marks the job complete. One tap carries the customer, property, services, and pricing onto a draft invoice — nothing re-typed, no trip back to the laptop.
- Build and send an invoice from the phone in under 60 seconds
- Customers pay by card or bank transfer (ACH) from the email
- Sent, Viewed, Partial, Overdue, Paid — tracked on its own
- Automatic email reminders chase the late ones for you
Schedule crews without the group chat
Assign work to a crew, not a person, so everyone on that crew sees the day on their own phone. Recurring mows get set up once and keep generating.
- Drag jobs onto the calendar on web; List, Map, or Calendar on the phone
- Scheduled → In Progress → Completed → Invoiced, in real time
- Route optimization cuts drive time between stops (Crew and Crew Pro)
Every crew member gets their own login
Three roles — Owner, Manager, Crew Member — decide who sees pricing and who just sees the work. Nobody shares a password.
- Invite by email; each person sets their own password
- Crews open a property for gate codes and access notes before they pull in
- Crew members bill what you priced — they never set a price
Know your numbers without digging
Revenue today, jobs done, what's still outstanding — one screen, from the truck or the couch.
- Live view of jobs and crew status
- What's invoiced, paid, and still owed, per customer
- 50+ landscaping services priced on day one
“I used to spend every Sunday doing paperwork. Now I send invoices right from the job site and get paid the same week.”
Why Okason
Why crew owners switch to Okason
Built for the owner who manages 2–5 crew members from the field — not for an office manager with a budget.
The reality with legacy tools
- Daily experienceDesktop-first, clunky on a phone
- Getting startedWeeks of setup and training
- InvoicingA desk job at the end of the day
- EstimatingPrice from memory, or type line items on a phone keyboard
- Crew accessOne shared login for the whole crew
- PaymentsHidden processing fee markups
Okason Software
- Daily experienceMobile-first, one-handed in the truck
- Getting startedProductive in 10 minutes
- InvoicingFinished job becomes a draft invoice in one tap
- EstimatingSpeak the job, get line items off your own Price List
- Crew accessOwn login and role for every crew member
- PaymentsStripe's published rate, no markup from us
Common questions
Can't find what you're looking for? Chat with our team — a real person answers.
Get in touchDo I need a computer?
No. Okason is mobile-first — estimates, jobs, and invoices all work from the phone. There's a web dashboard for office days, spreadsheet imports, and batch rescheduling if you want it.
Half my route is a long way from the office. Does that matter?
Not to your paperwork. The estimate gets built in the customer's yard and the invoice gets built from the completed job, both on your phone, with no trip back to a laptop. That's the whole point of the app.
How long does it take to learn?
Most owners are productive in about 10 minutes. Your account arrives with 50+ landscaping services already priced, so there's no catalog to build before your first estimate.
Does Talk-to-Estimate use my prices?
Yes. It matches what you said against your own Price List, with the prices you set. You review and edit every line before it sends.
I already use Yardbook. Why switch?
Yardbook is a fine starting point, but it's web-first with a dated interface and only two access levels. Okason is built for the phone, gives every crew member their own login and role, and turns a finished job into an invoice in one tap.
Isn't Jobber or ServiceTitan more powerful?
Those are built for companies with office staff and a budget to match. If you run 2–5 crew from the field, Okason gives you the parts you actually use at a fraction of the complexity and cost.
What payments can I accept?
Card and bank transfer (ACH) through Stripe, at Stripe's published rate with no markup from us. Cash and checks get recorded against the invoice so the balance stays true.
Can I import my customers?
Yes — bring them in from a spreadsheet on the web, or add them as you go. We'll help you get set up.
Ready to get your evenings back?
Join the landscaping owners who stopped billing at 10pm and started pricing work in the driveway. Start free today and feel the difference in your first week.
- 14-day trial
- No credit card
- No contracts
- iOS & Android